Auditions & Jobs

DUTIES & RESPONSIBILITIES

• Identify, cultivate, and solicit donors, both new and current, for the Annual Fund through personal solicitations, direct mail, phone and email
• In collaboration with the rest of the development team, coordinate and direct board, non-board, and corporate Annual Fund solicitation
• Draft copy for online and mail solicitations
• Provide website and social media content for the Annual Fund to the marketing department
• Assist donors with gift inquiries, providing information and materials as requested
• Draft talking points as needed for face-to-face meetings and presentations.
• Manage all aspects of the opera’s events
• Serve as a point of contact for board members in coordinating events and board activities
• Provide administrative support in preparing for board committee meetings associated with development.
• Create budgets, financial reports and follow up reports for fundraising, donor recognition, and cultivation events. Monitor income and expenses for all events
• Manage staff at events as needed
• Fulfill all donor benefits relating to special events (i.e., comp tickets, name recognition, etc.)
• Manage the solicitation of in-kind contributions for events
• With Chief Advancement Officer, coordinate all corporate and individual fundraising solicitations relating to special events
• Work with the development team to engage event donors as annual donors
• With Marketing and Audience Development staff, assist in developing and implementing additional initiatives for groups and individuals, e.g., Forte, the young professionals’ group at The Atlanta Opera
• With Development and Marketing staff, coordinate event related copy for newsletters, email blasts, ARIA program books, and other marketing materials
• With Marketing staff, create and implement press activities for major fundraising, donor recognition, cultivation, and outreach events
• With Marketing and Development staff, create invitations and other printed materials for events
• Coordinate staff needs for productions with department leaders
• Plan and execute a cast party for each production
• Perform other administrative duties as required (special projects)

COMPETENCIES

• Experience negotiating and building teams.
• Excellent written and oral communication skills.
• Ability to work at both the conceptual level and the implementation level.
• Sets clear, measurable goals and objectives, and achieves them.
• Manage several events or projects at once, with exceptional attention to detail, including the ability to start, stop and resume work on projects, as priorities shift.
• Able to work with a diverse range of individuals.
• Thrive in a fast-paced team environment.
• Enjoy nurturing relationships with volunteers, artists, donors, and vendors.

 MINIMUM REQUIREMENTS

• Bachelor’s degree or equivalent work experience.
• Experience managing special events.
• Experience managing event for arts organizations is preferred.
• Experience with Tessitura or other donor management software is preferred
• Ability to lift and carry up to 50 pounds.
• Valid driver license, and a clean driving record; Able and willing to drive a rental truck or cargo van to venues.
• Proficiency with all Office Suite software including Word, Excel, and PowerPoint.
• Adobe Acrobat experience a plus.
• Position requires late and irregular working hours, and evening and weekend work, particularly during the opera season.
• Ability to sit at a desk for up to and over eight hours per day.
• Ability to communicate using a phone and headset.
• Must perform the functions of the position in a safe manner.

Please email cover letter and resume with references to resumes@atlantaopera.org, and include Annual Giving & Events Coordinator in the subject line.

No phone calls please.

DUTIES & RESPONSIBILITIES

• Finance/G&A
  • Assemble and monitor all contracts within a central contract management system with attention to contract life cycle including scheduled rights and obligations.
  • Assist Managing Director in reviewing all contracts to ensure adequate coverage and uniformity.
  • Assemble and monitor collection of IP rights, agreements, uses, payments, and time periods.
  • Work with team leaders, managers, and department heads to learn departmental needs and goals.
  • Assist in scheduling, coordinating, and monitoring the organizational budget process.
  • Assist Director of Finance with government/tax advantage projects.
  • Pay all the company utilities, rents, and application licenses.
  • Ensure corporate compliance and conformity with local, federal, industry and company standards.
  • Manage and maintain all business insurance for the organization including commercial property, liability, cyber, D&O, and others as needed.
  • Assist in monitoring and forecasting administrative budget and process facility, IT, and operational payment requests.
  • Assist Human Resources Manager with IT management & projects, as needed.
  • Other duties, as assigned or required.

• Facilities Management
  • Oversee the use, maintenance, and stocking of the company’s main office, rehearsal hall, and warehouse including space rentals, security system vendors, and janitorial and maintenance contractors.
  • Liaise with property management for all facilities.
  • Coordinate improvement projects.
  • Ensure timely payment of rent and audit of landlord CAM/expense invoices.
  • Maintain the office break room stock and vending machine contract.
  • All other duties as assigned or required.

COMPETENCIES 

No phone calls please.

PRIMARY DUTIES & RESPONSIBILITIES

• Coordinate, monitor, and update various schedules, including but not limited to production calendar, costume fittings, costume shop personnel, stage crew, technical staff, etc.
• Coordinate artist hospitality, travel, & housing for production personnel; maintaining master list, reserving ground transportation, communicating confirmations to production personnel and problem-solving last-minute issues and concerns.
• Process and track status of contracts for artists, designers, co-producers, and vendors.
• Oversee management and logistics of production rentals, including processing rental inquiries, sharing basic information, and updating rental calendar and hold requests.
• Organize, modify, and improve standardized electronic and physical filing and record-keeping systems.
• Assists with contracting for visiting production personnel including all fee payments, per diem, and other contract provisions, including arranging and coordinating itineraries.
• Assists with tracking & reporting of all financial costs for the Production Department.
• Create and distribute backstage passes/IDs for all production personnel and comprehensive personnel list.

SECONDARY DUTIES & RESPONSIBILITIES

• Assists Director of Production and Associate Director of Production to execute, administer all production agreements, including co-production and rental agreements.
• Works closely with Finance Department personnel to ensure department remains in compliance with all approved policies and procedures.
• Assists in season planning by sourcing productions, procuring production & budget information.

REQUIRED QUALIFICATIONS

• High school diploma or GED.
• Minimum 2 years of administrative experience.
• Advanced proficiency with Microsoft Office Suite (primarily Word and Excel) or similar software with the ability to learn new or updated software.
• Willing to work evenings and weekends.
• Valid driver license, and a clean driving record.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated communication skills, interpersonal skills, and customer service abilities.
• Demonstrated ability to successfully manage multiple projects simultaneously and prioritize projects to meet deadlines.
• Must have good judgement and be able to maintain discretion.
• Ability to understand diverse perspectives and acknowledge the significance of differences and complexities in background, cultures, values, and viewpoints as the foundation for an inclusive environment.

DESIRED QUALIFICATIONS

• Associate or bachelor’s degree.
• Music, performing arts, or theater production background.
• Knowledge of opera.
• Multilingual (English/French, German, Spanish, Italian or other).
• Good sense of humor and grace under pressure.

COMPETENCIES 

No phone calls please.

DUTIES & RESPONSIBILITIES

• Assist Controller in month-end close processes.
• Assist Controller with annual Insurance Audits (Worker’s Comp & Property), 1042, unclaimed property and other state and federal filings as needed.
• Maintain Monthly Balance Sheet Account Reconciliations.
• Record monthly Forecast adjustment.
• Support Grant Application and Reporting needs.
• Record miscellaneous cash receipts.
• Renew annual State, County and City business licenses.
• Cross train to process weekly payroll through ADP TotalSource, our PEO.
• Cross train Accounts Payable weekly Positive Pay, ACH and Electronic payments processes.
• Cross train Daily Cash Tracker and Tessitura uploads.
• Cross train weekly Cashflow Reporting.
• Cross train Concur Processor Functions.
• Additional duties as needed.

COMPETENCIES

• Attention to detail.
• Honesty and good judgment.
• Strong interpersonal and communication skills.
• Positive attitude.
• Consistency and reliability.
• Highly organized.
• Versatility.
• High tolerance for stress.
• Strong initiative and self-starter.
• Intuitive decision making.
• Critical thinking, problem solving and results oriented.
• An ability to manage multiple concurrent tasks.

 MINIMUM REQUIREMENTS

• Degree in accounting, finance, business management, or related discipline; or three years of work experience in accounting and finance.
• Strong grasp & understanding of the reconciliation process required. Experience preferred.
• Experience with non-profit organizations preferred.
• Technology savvy with knowledge of accounting & reporting software; Knowledge of Abila/MIP Fund Accounting, Concur & Tessitura preferred.
• Willingness and desire to learn and implement new technologies.
• Strong working knowledge of Microsoft Excel required.
• Ability to sit at a desk for up to and over eight hours per day.
• Ability to communicate using a phone and headset.

Please email cover letter and resume with references to resumes@atlantaopera.org, and include Staff Accountant in the subject line. No phone calls please.