Auditions & Jobs

DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• Prepare and manage the visa process for international artists and coordinate social security visits for artists as needed.
• Manage dancers and supernumeraries: develop and expand the community database, draft and process offer letters and contracts, coordinate rehearsal schedules, captains, wranglers, and communications.
• Coordinate the execution of all contractual obligations to company members.
• Manage artistic and production department travel, housing, and transportation and prepare itineraries and welcome packets for company members: performers, creatives, and guests.
• Primary point of contact for artist needs, assisting artists and other company members with work, housing, and travel related needs.
• Coordinate all headshots, bios, costume measurements, etc. for artistic and production departments.
• Lead cross departmental Project Management between Artistic, Production, and other departments.
• Create, distribute, and manage the company calendar and schedules, coordinating with the rehearsal schedule, including the production calendar, room bookings, fitting schedules, filming schedules, and daily master schedules.
• Assist in reviewing artist information in Encore book and on the TAO website.
• Manage and distribute information on behalf of the artistic and production departments such as cast sheets, calendars, parking passes/backstage list, etc.
• Prepare check requests for reconciliation of expenditures and process credit card expenses.
• Process comp ticket and dress rehearsal ticket requests.
• Assist with the setup for orchestra and chorus rehearsals.
• Assist with supervision/coordination of dancers, supers, and children as needed.
• Assist as needed with mainstage and other auditions.
• Collaborate with other departments on interdepartmental needs.
• Attending Artistic and Production department meetings, performances, and special events.

COMPETENCIES & QUALIFICATIONS

• Excellent written and oral communication and problem-solving skills.
• Ability to handle conflict as well as sensitive and confidential information comfortably while maintaining professionalism.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and manage multiple projects simultaneously and efficiently.
• Proficiency in Microsoft Office software required.
• Knowledge of or strong interest in opera preferred.
• Ability to work collaboratively with multiple departments.

MINIMUM REQUIREMENTS

• Bachelor’s degree with an emphasis in arts management, or equivalent professional experience. Candidates with previous stage / company management experience will be prioritized.
• Position requires evening and weekend obligations during the opera season.
• Ability to sit at a desk for up to and over eight hours per day.
• Ability to communicate using a phone and headset.
• Must be able to lift up to 25 pounds.
• Must perform the functions of the position in a safe manner.

Please email resume with cover letter and references to resume.artistic@atlantaopera.org.
Include Company Manager in the subject line.
No phone calls please.

DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• Manage day-to-day operations of the opera’s education programming including scheduling of in-school performances and workshops, marketing of education programs, and creation of curriculum/educational materials.
• Serve as database & contact manager for Education & Community Engagement. Update and maintain internal department list as well as Tessitura database.
• Issue invoices and track payments for all education and community programs.
• Continue to strengthen and build new relationships with Georgia schools and venues, GMEA, and local arts networks to raise awareness about the Opera’s education program.
• Oversee student Final Dress Rehearsal Program.
• Oversee marketing and expansion of Digital Studio Tour program.
• Work with teaching artists to develop in-school opera workshops and residency curriculum.
• Oversee all marketing and education materials produced for programs.
• Maintain department calendar and scheduling.
• Create, distribute, and track survey data for all programs.
• Develop programs and strengthen relations with local universities.
• Support in creation of adult education programming offerings.
• Support in creation of digital education programming offerings.
• Assist with university programming and partnerships.
• Support company-wide Community Engagement, Veterans and EDI initiatives.

COMPETENCIES & QUALIFICATIONS

• Previous arts administration or K-12 classroom
• Excellent written and oral communication and problem-solving
• Ability to design educational programming for diverse
• Strong organizational
• Ability to meet deadlines and manage projects
• Self-starting and solution
• Patience, flexibility, and

MINIMUM REQUIREMENTS

• Bachelor’s degree in music education, music, theater, education, or related
• A minimum of two years of experience in arts administration, arts education, or
• Knowledge of opera. (preferred)
• Knowledge of Georgia education community, education institutions, and school systems. (preferred)
• Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and
• Strong Adobe Acrobat knowledge.
• Perform the functions of the position in a safe manner.
• Position requires evening and weekend obligations during the opera season and Studio Tour.
• Ability to lift and carry up to 25 pounds.

Please email resume with cover letter and references to resume.education@atlantaopera.org.
Include Education Manager in the subject line.
No phone calls please.

DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

-Portfolio Management

• Develop, implement, and manage TAO’s mid-level donor program (individuals in the $1,000 to $9,999 annual giving range), including establishing short-term and long-term strategies.
• Manage relationships with between 100 – 300 mid-level donors and prospects in a tiered portfolio.
• Engage donors through consistent and active communication to cultivate, steward, and solicit them using various channels including phone, email, and occasionally face-to-face, with an emphasis placed on donor retention and increased giving.
• Use primarily pre-existing content such as newsletter articles and PR to create personal touchpoints for donors based on their interests and giving.
• Promptly acknowledge gifts from donors in portfolio and other donors who may be mid-level donor candidates.
• Keep accurate communication records in Tessitura CRM and develop reports to track and report on progress.
• Expand a pipeline of patrons with potential for an annual gift > $10,000.
• Leverage events and performances to cultivate prospects and steward donor relationships.

 -Team Collaboration & Projects

• Project manage donor engagement activities during productions including preparing leadership with donor seat maps, guest briefings for pre- and post- performance events, seat notes or gifts, prospect follow-up, and sponsor recognition.
• Work with the Development Operations team in fulfilling donor benefits and recognition as part of the gift acknowledgment process.
• Assist in organizing donor cultivation events in coordination with the development department team.
• Provide drafts of donor cultivation and stewardship messages from senior leadership and artists when appropriate.

COMPETENCIES & QUALIFICATIONS

• Experience in frontline nonprofit fundraising with a proven track record of blending both the art & science of building relationships to procure new and increased donations.
• Excellent phone, written, e-mail, and interpersonal skills.
• The ability to work in a fast-paced environment and manage multiple projects and timelines in partnership with the staff, board, donors, and volunteers.
• Excellent organizational and research skills.
• Strong interpersonal skills, maturity, tactfulness, good judgment, and the ability to handle confidential information with discretion.
• Deep curiosity, a positive attitude, a collaborative spirit, and a growth mindset.

 MINIMUM REQUIREMENTS

• Bachelor’s degree preferred or equivalent professional experience.
• Minimum of four (4) years of experience in development including at least two (2) years in individual giving.
• Working knowledge of planned giving a plus.
• Proficiency with all Office Suite software, including Word, Excel, Outlook, and PowerPoint.
• Proficiency in Tessitura or an equivalent CRM database
• Strong Adobe Acrobat knowledge.
• Position requires evening and weekend obligations during the opera season, including donor cultivation events and show performances.
• A strong interest in opera and the performing arts is desired.
• Ability to sit at a desk for up to and over eight hours per day.
• Ability to communicate using a phone and headset.
• Must be able to lift up to 25 pounds.
• Must perform the functions of the position in a safe manner.

Please email resume with cover letter and references to resume.development@atlantaopera.org.
Include Individual Giving Manager in the subject line.
No phone calls please.

DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• Develop and write proposals to foundations, corporations, and other grant-making entities persuasively communicating TAO’s Mission, Vision, and programs to potential funders.
• Manage a portfolio of 50 to 60 institutional donors.
• Maintain relationships with funders through timely and complete reporting.
• Research new potential funding opportunities and build relationships with new prospects.
• Collaborate with management on annual planning and strategy.
• Manage grants calendar including deadlines for requests and reports as well as annual projections.
• Work with community partners to build relationships with state, local and federal government to secure public funding.
• Work with CFO to create and maintain a uniform budget and forecast reporting system.
• Ensure all donor reporting requirements are met in an accurate and timely manner.
• Ensure the accurate and timely documentation of solicitations, awards, and stewardship requirements in Tessitura for all assigned constituencies.
• Attend performances and special events as needed with other members of the development staff.

COMPETENCIES & QUALIFICATIONS

• The ability to work in a fast-paced environment in partnership with the staff, board, major donors, and volunteers.
• Superior writing and editing skills, with direct proposal and report-writing experience.
• Excellent organizational and research skills.
• An ability to manage multiple concurrent tasks.
• Strong communication, interpersonal, and time management skills.

 MINIMUM REQUIREMENTS

• Bachelor’s degree preferred or equivalent professional experience.
• A minimum of 3 years professional experience with demonstrated success in grant writing and reporting, established institutional relationships, and fundraising achievements.
• Ability to write reports and proposals in a clear, concise, and easy-to-read manner.
• Proficiency with all Office Suite software including Word, Excel, Outlook, and PowerPoint.
• Tessitura database (or other fundraising software) required.
• Strong Adobe Acrobat experience preferred.
• Position requires evening and weekend obligations during the opera season, including donor cultivation events and show performances.
• A strong interest in the performing arts is desired.
• Ability to sit at a desk for up to and over eight hours per day.
• Ability to communicate using a phone and headset.
• Must be able to lift up to 25 pounds.
• Must perform the functions of the position in a safe manner.

Please email resume with cover letter and references to resume.development@atlantaopera.org.
Include Institutional Giving Manager in the subject line.
No phone calls please.

DUTIES & RESPONSIBILITIES

Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• Project Manage all phases of the annual 96HOP as it evolves into a New Works Festival.
• Project Manage all phases of new works development for new Mainstage and Discoveries commissions from initial commissioning through development and workshops to premiere.
• Manage negotiations with new works creatives and rights holders.
• Manage and tracks rights for film projects and new works projects.
• Collaborate with Production and Artistic on budgeting and forecasting for New Works projects.
• Collaborate with other departments as needed on new works logistics.
• Prepare and disseminate reports for leadership on status of new works projects.
• Work with Managing Director to draft new works agreements.
• Research upcoming composer and librettist talent.
• Collaborate with Communications to create press releases and copy regarding new works.
• Collaborate with Marketing & Audience Development teams to promote New Works initiatives.
• Project Manage special projects relating to new works and initiatives.
• Collaborate on podcasts and film initiatives as assigned.
• Create, distribute, and track survey data for all programs. 

COMPETENCIES & QUALIFICATIONS

• Previous new works or arts administration experience.
• Excellent written and oral communication and problem-solving
• Strong organizational
• Ability to meet deadlines and manage projects
• Self-starting and solution
• Ability to maintain confidential information.
• Patience, flexibility, and

MINIMUM REQUIREMENTS

• Bachelor’s degree in music, theater, production, or related
• A minimum of two years of experience in production or opera administration.
• Knowledge of operatic new works preferred.
• Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and
• Strong Adobe Acrobat knowledge.
• Perform the functions of the position in a safe
• Position requires evening and weekend obligations.
• Ability to lift and carry up to 25

Please email resume with cover letter and references to resume.education@atlantaopera.org.
Include New Works Administrator in the subject line.
No phone calls please.

DUTIES & RESPONSIBILITIES

Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• With the DoP, participates in season planning by sourcing productions, procuring production and budget information, and providing choices that balance the artistic and financial goals of the company.
• In cooperation with the DoP, negotiates, executes, and administers all production agreements, including co-production and rental agreements.
• For all incoming productions, the PM will generate contract payments, insurance certificates, and customs documentation as needed.
• Assists the DoP with seasonal budget preparation, revenue potential, year-to-date reporting, and forecasting, as needed.
• Working with DoP and department heads, will create accurate labor estimates for each production.
• Oversees payroll for all technical/production personnel.
• Administers all contracting for visiting production personnel including designers and production coordinators. Generates all payments for fees, per diem, and other contract provisions including arranging & coordinating all itineraries for visiting personnel.
• Assist with reconciling and tracking all expenses incurred by the Production Department and reporting to the Finance Office.
• Works closely with Finance Department personnel to ensure department remains in compliance with all approved policies and procedures. Provide all payment information and policies to all departmental staffing.
• Coordinate and oversee Education/Community Outreach production needs throughout the season including oversight of design & build process, securing approval from General & Artistic Director and DoP for all designs.
• Coordinate and oversee the design and build process for all Discoveries Series and any other “second stage” productions up to and including creation of budgets, creations of timelines & calendars, creation & distribution of all calendars, drawings, and technical information, as needed.
• Acts as the representative to the Opera America Tech/Production forum with the DoP. This may include attending forum meetings & conferences, maintaining The Atlanta Opera’s current, future, and past production information located within the Opera America database, and create & present exhibit materials at the annual Opera America conference to further co-production/rental opportunities for The Atlanta Opera.
• Act as Production Department representative for all non-mainstage projects for the company.
• Responsible for attending project meetings and reporting back to the DoP and sub departments, as appropriate, on departmental responsibilities or resource requests from other departments for these projects, including tracking & reporting of all financial costs for the Production Department.
• Act as Project Manager for companywide cross-department events involving the Production Department.
• Responsible for working with the Company Manager and Production sub departments for the creation of all production/technical-related calendars.
• Creation and maintenance of all scenery, props, and costume rental files for use on the website and other methods of distribution and presentation.
• Execution and payment processing for Production Department Scenery Rental contracts. Assist in the coordination with rental company any and all technical information required including drawings, fly schedules, crew requirements, and trucking. Compile final accounting/invoice for each rental.

COMPETENCIES & QUALIFICATIONS

• Must be reliable and accurate.
• Excellent written and oral communication skills.
• Must be able to work independently.
• Patience, flexibility, and friendly attitude.
• Strong organizational and problem-solving skills.
• Ability to meet deadlines and manage projects simultaneously.
• Self-starting and solution oriented.
• Good sense of humor and grace under pressure.
• Must have good judgement and be able to maintain discretion.

MINIMUM REQUIREMENTS

• Bachelor’s Degree in arts administration, theater, or equivalent experience.
• Music, performing arts, or theater production background is desirable. Knowledge of opera a plus.
• Five years or more in a similar position preferred.
• Proficiency in MS Office Suite required.
• Strong Adobe Acrobat knowledge.
• Ability to lift and carry up to 25 pounds.
• Must be willing to work evenings and weekends.
• Valid driver license, and a clean driving record.

Please email resume with cover letter and references to resume.production@atlantaopera.org.
Include Production Manager in the subject line.
No phone calls please.

DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• Assist Controller in month-end closing processes.
• Assist Controller with annual Insurance Audits (Worker’s Comp & Property), 1042, unclaimed property and other state and federal filings as needed.
• Maintain Monthly Balance Sheet Account Reconciliations.
• Record monthly Forecast adjustment.
• Assist in processing production department’s payment requests.
• Support Grant Application and Reporting needs.
• Record miscellaneous cash receipts.
• Renew annual State, County and City business licenses.
• Cross train to process weekly payroll through ADP TotalSource.
• Cross train Accounts Payable weekly Positive Pay, ACH, and electronic payments processes.
• Cross train Daily Cash Tracker and Tessitura uploads.
• Cross train weekly Cashflow Reporting.
• Cross train Concur Processor Functions.

COMPETENCIES & QUALIFICATIONS

• Attention to detail.
• Honesty and good judgment.
• Strong interpersonal and communication skills.
• Positive attitude.
• Consistency and reliability.
• Highly organized.
• Versatility.
• Strong initiative and self-starter.
• Intuitive decision making.
• Critical thinking, problem solving and results oriented.
• An ability to manage multiple concurrent tasks.
• Strong communication, interpersonal, and time management skills.

MINIMUM REQUIREMENTS

• Degree in accounting, finance, business management, or related discipline; or three years of work experience in accounting and finance.
• Strong grasp & understanding of the reconciliation process required. Experience preferred.
• Experience with non-profit organizations preferred.
• Technology savvy with knowledge of accounting & reporting software; Knowledge of Abila/MIP Fund Accounting, Concur & Tessitura preferred.
• Willingness and desire to learn and implement new technologies.
• Strong working knowledge of Microsoft Excel required.
• Ability to sit at a desk for up to and over eight hours per day.
• Ability to communicate using a phone and headset.
• Must perform the functions of the position in a safe manner.

Please email resume with cover letter and references to resume.finance@atlantaopera.org.
Include Staff Accountant in the subject line.
No phone calls please.

DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

• With the Technical Director (TD), create and implement incoming and outgoing rental logistical plans.
• Curate and distribute production materials and information for all incoming rental productions.
• Direct and supervise all stage crew departments in the warehouse and shop paying strict attention to IATSE rules and practices.
• Manages inventory, expendables, and budgets for materials, rigging, equipment rentals, venue safety equipment for all technical departments.
• With TD, create and implement a daily technical production schedule for stage, shop, and warehouse.
• On stage, work with the TD and ATD to manage all crew time and breaks.
• Be the point of contact for the union steward with questions related to staffing and crew time.
• Collect and document all crew sign in/time sheets.
• In collaboration with the TD create and schedule all crew calls.
• Facilitate the arrival and departure of all rental equipment from the venue and warehouse.
• Oversee all rental returns for completeness and accuracy.
• Serve as production driver and runner as needed.
• Coordinate all local and long-distance trucking for the production department.
• Serve as shop foreman overseeing the building, maintenance, & repair of all scenic assets, constructed props, and all logistical equipment (i.e., road-boxes), including procurement of all relevant construction materials.
• Assist the Facilities Director (FD) with compliance of all state and local laws & regulations regarding licensing, permits, certificates, and relevant documentation regarding the warehouse and production shops.
• Assist the FD with vendor services for the warehouse including but not limited to janitorial, cable/internet, pest control, IT, utilities, fire & burglar alarms, etc.
• Collaborate with all departments and manage the logistical and operations support of other departments’ functions as required.
• Track and review stage crew hours, with TD, approve payroll for submittal to the Finance Department.
• Assist FD with ensuring maintenance, registration, insurance, and licensing of all company vehicles is current.
• Lead and execute all operational and logistics tasks of TAO asset rentals including but not limited to curation of rental listings on the website and Opera America website.
• Be the point of contact for all rental inquiries, create all production information sheets, create and curate production rental books, and when able serve as the traveling rental supervisor.
• Enforce all professional/production stage, warehouse, and shop labor contracts, maintaining ongoing relationships with the contracted entities.
• Manage all production equipment and transportation logistics.
• Research competitive pricing for all technical operations purchases and rentals including shipping and support personnel.
• Create, manage, and track inventories and maintenance of all production department equipment.
• Schedule all equipment service and inspections as necessary
• Prepare support documentation for reconciliation of expenditures.
• Provide additional project management and consultation as required.
• Oversee compliance with all appropriate federal, state, and local safety and health practices.

COMPETENCIES & QUALIFICATIONS

• Excellent written and oral communication.
• Excellent problem-solving skills.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and manage multiple projects simultaneously and efficiently.
• Excellent computer skills and aptitude, especially in CAD and using Microsoft Office Suite, as well as the ability to quickly learn new software programs.
• Knowledge of or strong interest in opera preferred.
• Ability to work collaboratively within production team and with multiple departments.
• Ability to drive a 26’ box truck.

MINIMUM REQUIREMENTS

• Excellent written and oral communication.
• Excellent problem-solving skills.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and manage multiple projects simultaneously and efficiently.
• Excellent computer skills and aptitude, especially in CAD and using Microsoft Office Suite, as well as the ability to quickly learn new software programs.
• Knowledge of or strong interest in opera preferred.
• Ability to work collaboratively within production team and with multiple departments.
• Ability to drive a 26’ box truck.

Please email resume with cover letter and references to resume.production@atlantaopera.org.
Include Technical Operations Manager in the subject line.
No phone calls please.